How to Add Your Work Email to Your Phone
Whether your work email is on Google Workspace, Microsoft 365, or a custom server, here's how to get it on your iPhone or Android in 2026.
First: What type of work email do you have?
| Type | How to tell |
|---|---|
| Google Workspace (Gmail) | You log in at mail.google.com and your IT team manages it |
| Microsoft 365 / Exchange | You use Outlook and your IT team manages the domain |
| cPanel / hosting | Your email is set up through your website hosting control panel |
| Custom IMAP | Any other email server — ask your IT team for IMAP/SMTP settings |
| Kerabie Mail | You set it up at kerabie.email |
Option 1 — Google Workspace (Gmail)
iPhone:
- Settings → Mail → Accounts → Add Account → Google.
- Sign in with your work Google account. Done.
Android:
- Gmail app → Profile icon → Add another account → Google.
- Sign in. Done.
Google Workspace auto-configures — no server details needed.
Option 2 — Microsoft 365 / Exchange
iPhone:
- Settings → Mail → Accounts → Add Account → Microsoft Exchange.
- Enter your work email address and sign in via Microsoft's login page.
- Allow the profile to install if prompted by your IT team.
Android:
- Email app or Outlook app → Add account → Office 365 or Exchange.
- Enter your work email and sign in.
Option 3 — Custom IMAP (cPanel, hosting, or private server)
You'll need the server settings from your IT team or hosting control panel.
Standard IMAP settings:
| Setting | Value |
|---|---|
| Incoming (IMAP) | Server: mail.yourdomain.com, Port: 993, SSL |
| Outgoing (SMTP) | Server: mail.yourdomain.com, Port: 587, STARTTLS |
Common provider settings:
| Provider | IMAP server | SMTP server |
|---|---|---|
| GoDaddy | imap.secureserver.net |
smtpout.secureserver.net |
| Bluehost | mail.yourdomain.com |
mail.yourdomain.com |
| SiteGround | mail.yourdomain.com |
mail.yourdomain.com |
| Namecheap | mail.privateemail.com |
mail.privateemail.com |
| Hostinger | mail.yourdomain.com |
mail.yourdomain.com |
| Kerabie Mail | imap.kerabie.email |
smtp.kerabie.email |
iPhone setup:
- Settings → Mail → Accounts → Add Account → Other → Add Mail Account.
- Enter name, email, password.
- Select IMAP.
- Enter incoming and outgoing server details.
- Save.
Android setup:
- Email app → Add account → Other or IMAP.
- Enter email and password.
- Enter IMAP server: port 993, SSL.
- Enter SMTP server: port 587, STARTTLS.
- Save.
Option 4 — Kerabie Mail (autodiscovery)
If your work email is on Kerabie Mail:
- Download the Kerabie Mail app.
- Enter your email address and password.
- Done — no server details required.
Kerabie Mail uses email autodiscovery (RFC 6186) to configure itself automatically.
Troubleshooting
"Cannot verify server identity" — Your email server may have an SSL certificate mismatch. Try the server hostname from your hosting control panel instead of mail.yourdomain.com.
Emails not syncing — Check that IMAP is enabled for your account in your hosting control panel or email admin settings.
"Authentication failed" — Make sure you're using the email account password (not your hosting/cPanel login password — these are often different).
Slow sync on Android — Set the sync frequency to "Every 15 minutes" in the account settings if real-time push isn't working.